How to Resign Professionally Without Burning Bridges

Part of the 'Career Planning & Job Search Strategy' series from Michelle Denny Recruitment

You’ve done the hard work. Flown through the interviews and got the job offer you were hoping for. Now comes a moment many people underestimate….resigning.

Handing in your notice might seem like a simple formality, but how you resign says a lot about your professionalism. It can strengthen your reputation or leave it damaged. And in today’s connected world, that reputation often follows you.

Whether this is your first time resigning or your fifth, it’s worth taking a thoughtful, strategic approach. Here’s how to do it well and what to avoid.

First: The checklist.

Before you speak to anyone, make sure you’ve:

• Received your offer in writing and are happy with the terms.

• Checked your contract for your notice period, annual leave accrual, and any clauses like garden leave or restrictive covenants.

• Thought about your ideal last day and how it aligns with your new role’s start date.

Being clear on these things means you’ll be able to handle conversations with confidence and avoid unnecessary stress.

Timing matters

In most cases, it’s best to resign early in the week and early in the day. That gives your employer time to absorb the news and start planning next steps. Avoid dropping the news on a Friday afternoon and disappearing.

If possible, arrange a quick one-to-one with your manager and let them know you have something important to discuss. This isn’t a conversation to have over Teams chat or email unless you absolutely have to.

Keep it direct, calm and professional

You don’t need to justify your decision in detail, but do be clear and respectful. Something along the lines of:

“I wanted to let you know I’ve accepted a new role and will be handing in my notice. I’m grateful for everything I’ve learned here and I’ll do everything I can to make the transition smooth.”

You can tailor your wording to the situation, but keep your tone steady. You’re not asking permission, you’re informing them of your decision.

Put it in writing

After the conversation, follow up with a short formal resignation letter or email. Keep it concise and neutral, not emotional or defensive.

Include:

• The date

• A clear statement of resignation

• Your notice period and proposed last working day

• A thank you (optional, but often appreciated)

Example:

I am writing to formally resign from my position as [Job Title] at [Company], with [X] weeks’ notice as per my contract. My final working day will be [Date]. Thank you for the opportunities and support during my time here.

Plan your transition and do it well

Leaving well is about more than saying the right things, it’s about action. Even if you’re checked out mentally, show up and finish strong.

Do:

• Offer to document handovers, processes or ongoing work.

• Support teammates where you can.

• Be responsive and available until your final day.

  
  

Don’t:

• Leave without a trace.

• Gossip, disengage, or talk negatively about the company, even if you're tempted. (That includes posting on social media)

Remember, the impression you leave now can influence references, future roles, and industry reputation.

Red flags and mistakes to avoid

Even the best intentions can go off-track. Watch out for these:

❌ Broadcasting your new job too early. Wait until your resignation has been accepted and your employer is informed.

❌ Checking out completely. You’re still being watched, by colleagues, clients, and your future referee.

❌ Burning bridges unnecessarily. Even if you’ve had a poor experience, avoid airing grievances unless part of a constructive exit interview.

❌ Trying to ‘get back at’ the company. Professional closure is more powerful than passive-aggression.

Be prepared for different reactions

Some managers will take it in stride. Others may be shocked, disappointed, or even reactive.

Stay steady. Let them feel what they need to feel, it’s not your job to manage their emotions. Just stay calm, kind, and clear. It may feel awkward, but it passes quickly.

Should you accept a counteroffer?

We will be looking at the counter offer in our next blog but if your employer suddenly offers more money or promises a promotion, pause. Ask yourself:

• Why now?

• Would I still want to leave if the money were equal?

• Have the underlying reasons for leaving truly changed?

Often, accepting a counteroffer only delays a departure. Move forward with confidence if your new role is the right fit.

Leave the door open

Before you go, thank those who’ve helped you along the way. A short, thoughtful message or email goes a long way and can spark future opportunities.

You never know who you’ll cross paths with again.

Final thoughts

Resigning isn’t just about ending a job, it’s about starting the next chapter the right way. Take it seriously, do it properly, and don’t let a clumsy exit overshadow everything you’ve achieved.

If you’re not sure how to approach your own situation, we’re here to help. At Michelle Denny Recruitment Consultancy, we support you through the whole process.